When is a good time to get more office space
Therapists often find themselves balancing the demands of their growing client base with the limitations of their current workspace. The decision to acquire more office space for a private practice is a pivotal one, blending considerations of financial investment, client care, and professional growth. In this blog, we'll explore the key indicators that signal when it’s time for a therapist to get additional office space.
Steps to maximize your current space:
Before you get more office space you need to make sure you are taking advantage of the space you currently own. At Water’s Edge Counseling, we do this by utilizing a block schedule. Implementing a block schedule system can be an effective strategy for therapists to optimize their office space usage. By grouping appointments into specific time blocks, therapists can minimize gaps between sessions, ensuring that every available hour is utilized efficiently. This approach maximizes the use of limited office space, allowing therapists to see more clients throughout the day without sacrificing quality of care. Additionally, a block schedule provides structure and predictability for both therapists and clients, streamlining the booking process and reducing scheduling conflicts. Moreover, therapists can strategically allocate blocks of time for different types of sessions or activities, such as individual therapy, group sessions, administrative tasks, or professional development, further enhancing productivity and work-life balance. Overall, adopting a block schedule can help therapists make the most out of their office space while optimizing their time and resources.
Below you can see an example of our Monday block schedule for last fall. We update our block schedule regularly to ensure it reflects our therapists’ schedules.
We ask our therapists to maximize at least 75% of their office space or they lose it. For example, if a therapist is scheduled to see clients for 4hrs they need to consistently use the office for at least 3 of those hours.
What factors do I need to consider before getting more space?
Of course, any decision to expand should be financially feasible. Conduct a thorough cost-benefit analysis to determine whether the potential increase in revenue justifies the expenses associated with acquiring and maintaining additional office space. Consider factors such as rent, utilities, furnishings, and any renovations or lease commitments. It's essential to strike a balance between ambition and fiscal responsibility.
You need to look at your profit margins first. I advise therapists to never go over 10% of their monthly review when considering an office space. Instead, try to maximize your office space with at least 2-3 therapists first before getting more rooms. How? Block schedule.
Long-Term Vision
Expanding your practice is not just about meeting immediate needs but also about planning for the future. Assess your long-term goals and aspirations for your practice. Will additional office space support your vision for growth and sustainability? Consider how expansion fits into your overall career trajectory and professional development plans.
The power of talking with others like you
Ultimately, investing in additional office space is not just about expanding your physical footprint but about expanding your capacity to make a positive impact on the lives of those you serve. As business owners, we often feel the weight of these decision and it can be isolating. That’s why I encourage you to look for ways to connect with other faith-based practice owners who may also be thinking about these same issues.
Other Ways to Build a Community Before and After You Grow Your Faith-Based Practice: Let’s Talk About Summits
Joining summits presents a multitude of advantages for individuals seeking personal and professional growth. Summits bring together industry experts, thought leaders, and like-minded individuals, creating a unique platform for networking, knowledge sharing, and inspiration. Attending a summit offers the opportunity to connect with professionals from diverse backgrounds, expanding your network and opening doors to potential collaborations and partnerships. The wealth of knowledge shared by renowned speakers and panelists can expose you to new ideas, trends, and perspectives, helping you stay ahead in your field. Summits often feature workshops, seminars, and interactive sessions, providing valuable learning experiences and practical skills development. Moreover, the energy and motivation derived from being surrounded by passionate individuals can inspire personal growth, ignite creativity, and fuel aspirations. Overall, joining summits is an investment in personal and professional development, empowering individuals to learn, connect, and thrive in their respective fields.
Interested in Making Sure You Are on Track?
Implementing ways to track your calls coming into your practice can support your insight into what is going on and why. It allows you to see if your practice's marketing efforts are reaching clients or if some adjustments need to be made.
At Whitney Owens Consulting, I offer guidance and support when it comes to setting up new tracking methods for your practice. I will also support you in creating an environment where you can grow your practice and know what the data says is going on. Reach out today to get started on the path to a successful practice! Ready to grow?
Apply to consult with Whitney or a skilled member of the team to discuss your practice and your goals.
Learn more about me and my services.
Grow your practice today!
Implementing new methods into your practice can be overwhelming, especially if you are unsure of what is the best route to take. This is why I offer a range of personalized business coaching services to help you make a plan, execute it and track the results. I offer 3-month and 6-month business consulting packages, Enneagram Training, and a Wise Practice Community Membership. Implement tracking methods for your practice today and reach out to Whitney Owens Consulting if you need help getting started! Get in touch today to learn more.
